Annual Project Management Board meeting held on 10-11 December 2020

The second annual Project Management Board meeting was held on 10-11 December 2020, with the participation of all Board members, management and contact persons of partner institutions, work package chairs and administrative staff. Due to the unfavorable epidemic situation related to COVID-19 in Serbia and EU, the meeting was held online instead at the University of Kragujevac (P3).

The meeting covered updates on the project, realization of project activities in 2020 according to the work packages and plans for 2021. Dealing with all the constraints imposed by the coronavirus outbreak was particularly considered, along with discussions on mitigating its effect on project implementation in 2021.

Furthermore, the participants of the meeting had the opportunity to learn the content of the assessment of the Technical Implementation Report with the most important comments and suggestions, which was sent by the EACEA project advisor and shared with the members of the Project Management Board just a day prior to the meeting. In it, the project is praised for dedication, commitment and excellent partnership relations. It was concluded in the meeting that such a positive review gives the partnership a much-welcomed encouragement to continue with the good work.

DEMUSIS PMB ANnual Online Meeting Agenda 2020

Annual Quality Assurance Group meeting held online on 8 December 2020

Annual Quality Assurance Group meeting with the external evaluator was held online on 8th December 2020.

In a friendly and constructive atmosphere, the Quality Assurance Group’s (QAG) annual work was reviewed. The QAG chair introduced the Annual Report for 2020, while the members of the Group presented and discussed individual short Quality Monitoring Reports for deliverables completed in 2020.

The external evaluation expressed his pleasure at recognizing that his suggestions from his previous meeting with the QAG were taken into account and implemented in quality assurance documents.

The impact of the coronavirus pandemic on the project implementation was particularly discussed, considering a number of possible options for mitigating the effects on the pandemic in terms of completing the delayed and postponed project activities. The decision on the measures for overcoming the consequences of the COVID-19 health crisis was to be made at the annual Project Management Board meeting on 10-11 December 2020. Besides the apparent negative effect of the pandemic on the realization of some project activities, some positives were nevertheless noted and remarked upon. The pandemic situation particularly increased the use of digital technologies and resources in music teaching and learning, facilitating in that way reaching one of the main project long-term goals – change of the students’ and teachers’ mindset.

In addition, the new and updated short Quality Monitoring Reports for deliverables 1.5, 2.5, 2.6, 3.1, 3.2, 5.1 and 7.1 were presented and adopted, along with updated Annexes I (Quality Checklist WP1-8) and IV (Internal Quality Monitoring Report Timetable) of the Project Quality Action Plan. The updated Project Quality Action Plan was subsequently adopted by the Project Management Board at the annual meeting 10-11 December 2020.


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Extraordinary Project Management Board meeting held online on 17 September 2020

On September 17th 2020, an extraordinary Project Management Board meeting was held online to discuss the follow-up actions to Technical Implementation Report, overview of current activities and plans, and make arrangements of further actions, particularly realization of teaching and training mobilities in Autumn 2020. The online meeting was attended by PMB members and members of administrative staff.

The Technical Implementation Report (TIR) was submitted on August 31st 2020 to EACEA with e-form and all the appropriate attachments. All segments of submitted TIR were shortly summed up, including overview of realized activities that were not part of the project proposal and changes in project activities and timeline.

An answer to external evaluator’s interim report was drafted, to be sent to the Project Quality Assurance Group. The feedback from both QAG and PMB will be sent to the external evaluator and finally to the Agency officer.

National academic partners offered an overview of most important recent activities, particularly in development and implementation of new courses and study programs.

The Project Dissemination and Exploitation Plan was updated, published and discussed in terms of partners’ input and recording of dissemination activities and exploitable results.

The second part of the meeting was dedicated to the plans for realization of teacher training (WP3.1), teaching visits (WP4.4) and annual Project Management Board meeting, with setting the rough dates and format of these activities. The teacher training and teaching visits will be carried out online in the autumn semester 2020. In addition, the annual Project Management Board meeting will be realized in blended format, at the University of Kragujevac and online, at the beginning of December 2020.

Other topics included discussions on the greater use of LoLa equipment in future project activities and presentation of project outputs and outcomes in coming AEC dissemination events – the Annual Meeting for International Relations Coordinators 2020 on 24-25 September, and AEC Annual Congress and General Assembly 6-7 November 2020.

The meeting agenda is available here.

Annual PMB and QAG meeting 2020

Annual Project Management Board will be held 10-11 December 2020, with the annual Quality Assurance Group meeting held previously on 8 December 2020.
Due to COVID-19 epidemic crisis in Serbia and EU, along with travel restrictions and limit on gatherings, the meetings will be held in an online format instead at the University of Kragujevac (P3), as planned

Download Meeting Agenda

Project Management Board held at the University in Novi Sad, 2-3 December 2019

On 2-3 December 2019, the first annual DEMUSIS Project Management Board was held at the University Of Novi Sad, Serbia. The PMB meeting was preceded by the Quality Assurance Group and Project external evaluator meeting.

The opening addresses were delivered by Biljana Radovanović, Vice-rector of the University of Arts in Belgrade, Ljiljana Nestorovska, Dean of the Faculty of Music in Belgrade, Prof. Siniša Bokan, Dean of the Academy of Arts in Novi Sad and Zoran Komadina, Dean of the Faculty of Philology and Arts in Kragujevac. On behalf of the University of Novi Sad, guests were greeted by Dunja Malbaša, Project Management Officer from the Research and Project Management Office.  The speakers referred to the project objectives and acknowledged the project’s contribution to the music curricula development through enhancement the digital competencies, entrepreneurial skills and awareness of social engagement in music students. They emphasized the importance of cooperation between national music HEI, EU and media partners for enhancing national capacities, connection within academic institutions, music professionals and society at large and expressed their pleasure with excellent communication within the project consortium, with “partnership evolving to friendship”.

After brief summary of project progress in 2019 by Ivana Perković, activities and deliverables of WP6 Quality Control and Monitoring were presented, with Vladimir Blagojević introducing the Project Quality Assurance Plan and Annual Review of QAG and Sanela Nikolić and Nynke van Ketel presenting Quality Monitoring Reports on WP1, 2, 7 and 8 deliverables.

Within the presentation of the WP Management, project contact person Ivana Perković offered the overview of the Project Management Plan adopted in May 2019, with clarification of the changes in the Plan, and reports and reporting procedures, particularly the coming Report on the implementation of the project. The changes in the project timeline were explained by Dušanka Jelenković Vidović, privacy issues in using the project website as a communication channel resolved through online talk with Ljuba Brkić, project website administrator and types and information on financial reporting and financial management with Milena Stanišić.

Chair of WP7 – Olivera Gračanin introduced Project Dissemination and Exploitation Plan to the members of PMB, after which representatives of each partner institutions described their dissemination activities so far.

On the second day of the meeting, the core work packages WP1-4 were discussed. Results of the analysis of national study programs and defining the learning outcomes and competencies were disclosed by Ivana Perković, while Sanela Nikolić presented activities and outcomes of study visits to EU partners realized in spring 2019. Following these activities modernization of current study programs was adopted at P1-P3, with details on modernized programs and courses offered by Ivana Perković (P1), Ira Prodanov (P2) and Biljana Mandić (P3). Two new master programmes at P1 – “Applied Research and Innovation in Music” and “Music direction” – planned for accreditation and implementation in 2020 were introduced and described by Ivana Perković and Milena Stanišić respectively.

Plans for 2020 for Staff training and development of teaching resources (WP3) were considered among members from Serbia and EU partner institutions, after review of experience at P4 student entrepreneurial bootcamp Ira Prodanov and Dušanka Jelenković Vidović visited and observed in September. Through discussions on project activities for spring semester 2020, the time of the study visits of P1-P3 teachers to P5-P6, and P4 teachers visit to Serbia for entrepreneurial bootcamp for students and teachers training was arranged.  The concept of the bootcamp to be organized in Serbia was discussed as well, with the general idea to take the model for it following the example and experience of P4.  

In the presentation dedicated to WP4 activities, the overview of implementation of new and modernized courses at P1-P3 was offered by Ivana Perković, Olivera Gračanin and Biljana Mandić respectively, with details on new courses introduced at national HEI from academic year 2019/20. The course of action for implementation of the new study programs at P1 was explained as well.

In the last session, Milena Stanišić and Olivera Gračanin talked about the realization of public procurement of equipment for national HEI partners, from the preparation phase until the repeated tendering procedure for remaining lots that was just finished (WP2 Upgrading the methodology). The expected deadline for completing this WP, with the purchased equipment installed and set up and distance learning platform created at P1-P2, is February 2020.

Steps taken in preparation of LLL courses were explained by Biljana Mandić, Chair of WP5, with the timeline of activities in this WP in 2020 outlined, and accreditation planned for October 2020.

In the wrap-up session conclusions from the meeting were summarized and deadlines for coming actions scheduled.

Download Meeting Agenda (PMB meeting agenda final.docx 177 KB)

Download Meeting Minutes Report (DEMUSIS PMB meeting-Novi Sad 2-3.12.2019. Meeting Minutes Report final.pdf 1,6 MB)

Download Meeting presentations

P7 RTS Dissemination. Nikoleta Dojcinovic.pdf
Project management plan. Ivana Perkovic.pdf
WP1.2, WP3.1 Study visit Bootcamp the Hague. Dusanka Jelenkovic Vidovic..pdf
WP4 Implementation of new and reformed study programmes. Ivana Perkovic.pdf
Overview of P4 activities 2019. Nynke van Ketel.pdf
WP5 LLL courses. Biljana Mandic.pdf
Project Timeline_revised Dec2019. Dusanka Jelenkovic Vidovic.pdf
Financial reporting, Financial management. Milena Stanisic.pdf
Deliverable 7.1 status_Dissemination and Exploitation Plan. Olivera Gracanin.pdf
WP1 Preparation and Analysis. Ivana Perkovic.pdf
Modernization of current study programmes at P2. Ira Prodanov.pdf
P3 WP1 Preparation and Analysis. WP7 Dissemination. Biljana Mandic.pdf
Study visit Bootcamp the Hague Photo album.pptx
DEMUSIS Brief summary of project progress. Ivana Perkovic.pdf
WP2 Upgrading of methodology. Milena Stanisic.pdf

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